Office of the Executive Director
The Office of the Executive Director ensures the efficient and effective system of management of the Agency as well as the effective corporate coordination and outreach, including relations with external stakeholders and institutional partners. Specific tasks include:
- Assistance to the Executive Director for all aspects of the management of the Agency
- Coordination of the corporate activities and services for the Executive Director
- Follow up of the execution of the tasks entrusted to the Agency
- Coordination and monitoring of the implementation of the Agency’s annual and multiannual programming
- Support for the consolidated annual reporting on the Agency’s activities
- Facilitation of an effective and efficient performance management of the Agency
Service Programme Management (Operations and Service Provision)
The GNSS Service Programme Management Department manages the exploitation phases of the EGNOS and Galileo programmes. Specifically, the department:
- Analyses, defines and implements the EGNOS and Galileo exploitation phases, in compliance with delegation agreements with the European Commission, including controlling the associated schedule, costs and risks.
- Oversees the EGNOS and Galileo infrastructure operations, maintenance, protection, on-going improvement and evolution activities, through associated contracts and/or working arrangements.
- Ensures all standardisation activities associated with the EGNOS and Galileo programmes and manages the operational interfaces and service provision to the EGNOS and Galileo users.
- Liaises with the EUSPA Market Development Department regarding market strategy and the development of EGNOS and Galileo use; with the EUSPA Security Department and Security Accreditation Board to ensure the accreditation of the EGNOS and Galileo systems and services; with EASA and other relevant authorities to ensure certification of the EGNOS and Galileo systems and services; and with the European Commission and ESA on all matters dealing with EGNOS and Galileo exploitation-related activities.
The EUSPA Market Development Department handles all matters relating to the structure, function and growth of the downstream markets for European GNSS and Earth observation. Core responsibilities include:
- Assessing the evolution of the satellite-based navigation market and value chain and, based on this, defining and implementing a European GNSS market entry plan for the main downstream market segments. In addition, working with users and stakeholders in these segments to establish roadmaps and actions for the adoption of European GNSS.
- Developing downstream markets and fostering innovation based on Galileo, EGNOS, and Copernicus, including by leveraging funding mechanisms such as Fundamental Elements and Horizon Europe.
- Supporting EC and Member States' initiatives for the development and adoption of regulated applications, particularly in cases where legislative and regulatory measures prove necessary to enable pan-European applications.
- Supporting and managing entrepreneurship, start-ups, R&D projects, funding opportunities, innovation centres and user communities to facilitate the development of innovative applications based on European GNSS and Earth observation.
The Security Department handles all matters relating to the security of GNSS systems, including:
- Ensuring the operational security of the systems.
- Ensuring the implementation of cybersecurity policy.
- Establishing and managing a suitable permanent structure for the implementation of security-related decisions and necessary operational contacts.
- Ensuring compliance by the system operator with instructions issued pursuant to DECISION 2014/496/CFSP (aspects of the deployment, operation and use of the European Global Navigation Satellite System affecting the security of the European Union).
- Contributing to the definition of security specifications of the services (in particular for the Public Regulated Service - PRS), of the systems and their operations as well as of the user segment.
- Contributing to the definition of specifications and instructions for manufacturing PRS receivers and other user segment tools, in accordance with the PRS access policy defined by DECISION 1104/2011/EU of the European Parliament and of the Council.
The Security Department also handles all security matters related to the other components of the EU Space Programme, in particular GOVSATCOM and SSA/SST, including:
- Security Risk and Threat analysis.
- Definition and implementation of security governance and the security baseline.
- Definition and implementation of security operations.
- Supporting relevant security forums with Space Programme stakeholders.
Galileo Security Monitoring Centre (GSMC)
The Galileo Security Monitoring Centre (GSMC) is an integral part of the Galileo infrastructure based at two sites: one in Saint-Germain-en-Laye, near Paris (France) and one in San Martín de la Vega, Madrid (Spain). It is in charge of:
- Monitoring and taking action regarding security threats and alerts and the overall operational status of system components.
- Managing PRS access at system level, ensuring that sensitive information relating to the use of PRS is suitably managed and protected and is not exposed to the Galileo Operating Centre.
- Implementing Council (CFSP) instructions in the event of a threat to the security of the European Union or of a Member State arising from the operation or use of the system, or in the event of a threat to the operation of the system, in particular as a result of an international crisis.
- Providing PRS and Galileo security expertise and analysis.
The EUSPA Communications department is responsible for providing information, coordinating dissemination, promotional activities and outreach initiatives. Among other things, EUSPA’s communication activities focus on the development and implementation of communication strategies and initiatives that support the objectives of:
- EUSPA Corporate Communications: communicating information regarding the Agency in general and, specifically, its image, responsibilities, facilities, milestones and staff.
- Promotion of the European Space Programme, its applications and R&D: promoting Space R&D activities, achievements and other service and application related communications, in cooperation with the European Commission and support of the EUSPA Market Development, Security and Service Provision and Operations Departments with a focus of synergies of the different components of the Programme.
- Internal Communication: communicating and establishing a consistent dialogue with EUSPA staff regarding the Agency, its actions and milestones, and other relevant team building and knowledge-enhancement related activities, in conjunction with the EUSPA Human Resources Department.
- Stakeholder Communication: communicating, providing relevant information and building relationships with relevant external stakeholders.
Human Resources manages all tasks relating to selection and recruitment, personnel administration, the welcome office and staff development, including:
- Developing, implementing and enforcing the Agency's staff regulations and policies, in accordance with applicable EU rules and best practices
- Ensuring that relevant information on personnel is kept safe, up-to-date and readily accessible to management and staff, in conformity with applicable rules on data protection.
- Organising recruitment processes and coordinating the work of selection boards and, for new hires, integrating into the Agency and assisting with the relocation and integration of their families into their new environments.
- Managing effective performance management and ensuring the professional development of the Agency’s staff and promoting ongoing social dialogue.
Among other tasks, the Legal Department:
- Ensures the overall follow-up of all EUSPA legal activities, steers the legal dimension of all EUSPA activities and provides legal advice on all EUSPA policies.
- Assists department heads in such matters as contract preparation, negotiation and interpretation and manages all procurements, contracts, grants and other agreements.
- Oversees the protection of personal data and ensures compliance with relevant legislation.
Among other tasks, the Finance Department:
- Updates and ensures compliance with the GSA Financial Regulation and respective implementing provisions.
- Forecasts EUSPA's annual revenue and expenditure and, based on this, prepares, implements and controls the budget and annual accounts and provides all related accounting, financial management and reporting.
- Manages relations and coordinates activities related to the European Court of Auditors, the European Commission's Internal Audit Service, and the accounts discharging process.
Project Control and Quality
The department Project Control and Quality (PCQ) handles all matters related to project control of the different EU Space programme components, together with corporate programming, Quality and IMS management, and document management. Specific tasks include:
- Programme control activities,
- Regular reporting on EU Space programme components implementation,
- Cost Engineering activities,
- Development of key planning and programming documents,
- Quality Management and ISO 9001 certification, along with the development of an Integrated Management System,
- Product /Quality Assurance and Reliability, Availability, Maintainability and Safety,
- Configuration and Documentation Management activities.
Facility and Logistics
Facility and Logistics is responsible for all matters relating to the management of EUSPA premises, facilities and assets and all related administration and logistics, including:
- Provision of office supplies, energy and other commodities necessary for the daily operations of the Agency.
- Operation and maintenance of the premises.
- Management of the physical inventory, installation of new staff and setup of office equipment.
- User support.
Internal Audit consists of Internal Control Coordination (ICC) and Internal Audit Capability (IAC), whose responsibilities include:
- Management and implementation of all actions in relation to EUSPA’s Anti-Fraud Strategy.
- Assessment of the requirements for the implementation of the Business Continuity policy (BCP), including Disaster Recovery, and execution of BCP Gap Analysis.
- Coordination of internal and external audits and all related reporting, evaluation, coordination and compliance as it relates to the Internal Audit Service (IAS), EC Internal Control Standards (ICS), EUSPA Internal Audit Capability (IAC) and audits of Delegation Agreements’ on annual expenditure accounts and control systems.
- Provision to the EUSPA Administrative Board and the Executive Director of independent and objective consulting services to ensure effectiveness and efficiency of the governance, risk management and control processes in EUSPA.
The IT Department is responsible for managing EUSPA’s Information and Communication Systems, including:
- Supporting the business needs of the Executive Director and operational departments from a technical and organisational standpoint.
- Planning and management of the implementation, operation, development, optimisation and maintenance of the Information and Communication Technologies (ICT) infrastructure.
- Coordinating the development, maintenance, optimisation and implementation of internal administrative procedures, in addition to supporting document management and archiving.
- Ensuring administrative procedures are synchronised with information systems in order to maximise the benefits of using modern technologies and improve the overall efficiency and performance of the Agency.